Water Testing 2015, Update

Because this year's AGM is taking place on a Saturday, August 8, at 2 p.m., the timing of the water testing has been adapted to that schedule.

Water testing by Notreau will take place on Saturday, August 8, from 10 a.m. until noon.

Sampling vials can be picked up from Jerome Rousseau between those hours. All samples must be returned, with payment of $30 (the charge for the standard testing, unchanged from last year), by noon.

Full instructions are provided with the vials. Basically, any screw-on nozzles need to be removed and the end of the faucet cleaned before the water is run for 5 minutes, after which the sample is taken.

Notreau will be on the water during the morning, taking samples from around the lake.

Minutes of AGM 2014

Lake Anne Club Inc./Club du lac Anne Inc. 

Annual General Meeting

The Annual General Meeting was held at the Lake Anne house of Ken Hugessen and Jennifer Connolly on August 3rd, 2014, at 10:00 a.m.

Present: Guy Biron, Reid Drury, Sally McDougall, Kathleen Hugessen,  Ken Hugessen, Peter Heward, Bryan Hollingworth, David Hyde, Angus Mackay, Elspeth Mackay Mitchell, Sally Drury McDougall, Jerome Rousseau, Nancy Savage, Wendy Hunt Robertson, Janet Blachford, John Blachford, Derek Johnson, Susan Johnson

By Proxy: Mary Lou McDougall, Margaret Hyde, Madeleine Palmer, Pansy Drury

Proxy Holders and Guests:  Jocelyne Lamarche Biron , Jackie Hollingworth, Janice Hollingworth Egan,  Pamela Griffiths, Robert Gaudreau,  Reid McDougall, Jim Ronald, William Wanklyn, Shelagh Drury, Kevin Drury, Baye Drury, Alexandra Gaudreau,

The meeting was called to order by Bryan Hollingworth.

1. Approval of the agenda:

Derek Johnson added several items to the agenda: a report from the President, discussion of the By-laws, and discussion of more communication from the Board between annual general meetings.

2. Approval of the 2013 AGM minutes:

Minutes of the 2013 Annual General Meeting had been distributed by email and there were hard copies available for review at the meeting.

It was moved by Reid Drury, seconded by Derek Johnson, that the minutes be approved as distributed. Carried.

3. Financial Statements for year ended April 30, 2014, and budget for 2014

Financial Statements and copies of the budget had been distributed by email and hard copies were available at the meeting. Bob Gaudreau and Bryan Hollingworth answered questions. There followed a discussion about the forestry initiative carried out during the past year.

It was moved by Kathy Hugessen, seconded by Derek Johnson that the Board be authorized to spend up to $5,000 to obtain a reforestation and property management plan. Carried.

Approval of the Financial Statements and Budget for 2014-2015 was moved by Bob Gaudreau, seconded by Sally Drury McDougall. Carried.

Bob Gaudreau was again thanked for his many hours of work on the corporation’s financial material.

4. Appointment of financial reviewer for 2014-2015:

It was moved by Bob Gaudreau, seconded by Derek Johnson, that Patti McGovern be appointed to review the financial transactions for fiscal 2015 and to create a Notice to Reader. Carried.

5. Report of the Nominating Committee and Election of Directors:

Peter Heward, who is retiring from the Board after 28 years of service, was presented with a hand-carved plaque and with the sincere thanks of everyone. Dana Heward was also thanked for her time spent on the Board. The slate of candidates for the Board was presented by Sally McDougall.

It was moved by Sally McDougall, seconded by Kathleen Hugessen, that the following candidates be elected as directors for the year 2014-2015:

Bryan Hollingworth, Bob Gaudreau, Stephanie Foster, Ken Hugessen, James Ronald, Nancy Savage, William Wanklyn and Pamela Ross.

6. Approval of the acts of directors:

Bryan Hollingworth reported on Board activities during the year. These included the forestry project and discussions about a possible exchange of land between Lake Anne Club Inc. and Marc Genest. Ongoing work is being done with respect to the loan vs, shareholder issue. Up to $1,000 was approved for resurfacing of the tennis court. The decision was made to approve the cost of surveying the road allowance for Anne est in both Gore and Mille-Isles.

It was moved by Reid Drury, seconded by William Wanklyn, that the acts of the directors during the past year be approved. Carried.

(a) Shareholder loans: This issue has not been resolved but work on it is continuing.

(b) Forestry: Eric Jolicoeur completed the cut which was introduced at the 2013 Annual Meeting. Several people commented on the large size of areas clear cut for sorting and the size of the cut in general. Reforestation will be investigated as per the resolution noted above under paragraph 3.

(c) Tennis court: Many thanks to Bill Hogg for hours of work on the tennis court, which is in very good shape. Expenditure of up to $1,000 has been approved by the Board for resurfacing of the court during the coming year.

(d) Road Maintenance: Two fire turnabouts were created and improved. Gravel was also added. Reid Drury was thanked for his work doing the grading of Anne est. It is now necessary to be on a surveyed road to get a permit for any work in Gore, so the portion of Anne est in Gore will be surveyed during the coming year as well as the portion in Mille-Isles because the other municipalities will probably also have this requirement before long. Two new gates have been added: one at the access to Rainbow Road  and the other at the Gustav Road. Thanks to the “hunters” for doing this for us. All gravel pits in Mille-Isles have been closed.

(e) Potential Land Swap: Bryan Hollingworth reviewed this proposal using a map. Lake Anne Club owns a slice of land known as “the key” which is on the west side of the lake behind the Hollingworth and Hugessen properties and which is bordered on two sides by land owned by Marc Genest and his partner Denise Hobbs. The proposal would result in Lake Anne Club owning all the land south of the Gustav Road and Genest and Hobbs owning the land north of it.

It was moved by Reid Drury, seconded by Kathleen Hugessen, that the Board recommendation to proceed with this exchange be approved. Carried.

(f) Expropriation of Anne est and Mr. Joe – status: After cadastration “colonial roads” were appropriated by the Ministry of Natural Resources of Quebec. The Anne est road allowance between the main road and the Drury property line, approximately,  was taken by Mille-Isles from the Ministry of Natural Resources in 2008 without any notice to Lake Anne Club Inc. Council has voted to give the road allowance back for $100.00 plus costs, and this transfer is progressing.

The situation with respect to the Mr. Joe Road is ongoing. 

Many thanks to Jim Ronald, William Wanklyn, Bob Gaudreau and Bryan Hollingworth for their work on these issues.

(g) New Business pertaining to the company: The By-laws will be brought up to date.

There will be more communication about important issues between meetings, with emails to be sent to shareholders if necessary.

The meeting ended at 11:35 a.m.

AGM 2015 -- Financial Highlights

Over $ 12,000 of earnings, last year, in Due to Shareholders Account.  Exceptionally good year.  Balance of Savings (ex., DTS account) is $60,000, earning 1% in a GIC. Quebec Civil Code is clear about how risk free the investment can be. Similar to a Condominium.  Half of DTS account in GICs and half in Balanced and Dividend Funds.Will use the $12,000 earnings to put toward 2015/16 expenses.

The rise in Municipal Evaluations will have doubled in 6 years. Expect similar trend to continue. Gore re-evaluated in the Spring of 2014 (Net increase of 64%). Wentworth North re-evaluated in 2014 (30%). Wentworth re-evaluated in Spring of 2015 (30%). Mille-Iles will likely be next and, possibly, Morin-Hts.  (Total of 5 municipalities on property).  All increases due to purchases of land surrounding Lakes in these Municipalities. Driving up the value of undeveloped land around lakes (such as LAC).  Note that re-evaluations occur every three years.

We get credits from our Forestry operations.  This is over and above any income from the logging. We pay municipal and school taxes, and the Quebec Government reimburses us up to 85% of the taxes.

Between 3 and 4 years of credit left. Credits are applied to 85% of municipal and school taxes. Which nets a tax expense of 15%. However, there is no more logging for at least 15 years.  So no more additions to our pool of credit in near future. After credits used up, cost increase to be around $500 to $600 per property. (The reason for maintaining the Investment account in healthy condition…so as to provide earnings for future expense.

The Cost of Registering our Roads

In April 2014, Gore advised us that Anne Est had to be registered as it is a public road. 

- Anne Est and Mr. Joe are public roads, but not Municipal roads.  (A private road is a road on a single property, and serving only one owner.)

- Anne Est registration will end up costing close to $4,200 for Gore section. Mille Iles expected to be next municipality to request registration. To save money last year, the Survey included the Mille Iles and Gore sections of Anne Est. If (when) Mille Iles requests registration, cost will be in the order of $1,500. 

- One benefit is that Lake Anne Club gets a written guarantee of one more potential lot in Gore (one only) and without onerous road costs. 

- The Survey pointed out many non-conformities of current road and properties (Anne Est) when compared to current road standards.  If ever forced to bring Anne Est up to current standards, many properties will see changes to their boundaries. 

- If ever Wentworth lake front to be developed, then roads in Wentworth portion of LAC will have to meet current standards (roughly $75 to $100 per foot) and Anne Est will have to be brought up to standard all the way to Mille Iles Ouest (needs to be confirmed through a legal challenge).

Robert Gaudreau

AGM 2015 -- Notice of Meeting and Agenda

NOTICE is hereby given that the Annual General Meeting of Shareholders of Club du Lac Anne 

Inc./ Lake Anne Club Inc. will be held at the Lake Anne residence of Reid Drury, on Saturday  8th 

of August, 2015, at 2 p.m. (14h00) for the following purposes:

1. Call to Order.

2. Approve the agenda.

3. Approve the minutes of the Annual General Meeting held on 3rd August, 2014.

4. Receive and review the Financial Statements for 2014.

5. Appointment of Auditor and authorization to fix his/her remuneration.

6. Report of the Nominating Committee and Election of Directors. 

7. Confirmation of the acts of Directors.

8. Varia:

a) Due to shareholders account in financial statements: update from the special committee

b) Availability of a lot for sale;

c) Forestry;

d) Tennis court;

e) Road maintenance;

f) Potential land swap;

g) Expropriation of Anne est and Mr. Joe – status;

h) New business pertaining to the company;

      
DATE:   8th  July, 2015.

      Nancy A. Savage, Secretary.